Getting everyone back together safely

Last Updated; 26th July 2020 @ 1000hrs

As we continue to prepare to welcome face to face scouting back into our lives, guidance has been made available by The Scouts on how this can be achieved safely.

This information can be found on The Scouts website by clicking this button;

As part of this guidance, any activities which are taking place must now have a complete risk assessment which is checked by either the GSL (groups) or DESC (explorer units) before it is submitted using The Scouts online submission form which can be found here;

When submitting your risk assessment, you must use the following details;

Name of approver: Solihull Scouts Risk Assessment Panel

Email of approver:

After submitting, this will trigger a Solihull Scouts internal process which will see your risk assessment being checked by two independant members of the approval panel before having comments fed back to you via The Scouts online form. We are  aiming to return a decision to you within 5 working days on each upload cycle.

For each submission, you must supply any previously approved generic risk assessments, for example if as a group, you have one risk assessment for your meeting place, for any activity for any section happening within your meeting place, you must upload the meeting place risk asssessment even if it has already been approved.

Notes from the Approval Panel

The Approval Panel have created a guide to creating and submitting risk assessments for the safe return of face-to-face scouting. While this guide is a compressed version of all the information that is available, it is not a replacement of that information and should only be used as a guide, please check the HQ website for the latest information using the links on the right hand side. 

The first few risk assessments have started to come through and the panel would like to remind groups of the following points;

  1. The panel can only approve or decline each submission and provide comments. If you are uploading risk assessments for 3 weeks worth of programme activities, even if 2 of the risk assessments are approved and there is a small error with one of them, the whole submission will need to be declined. Please treat each submission as a single meeting. 
  2. Where possible, include the names and dates of when risk assessments are approved by GSL/DESC – Your risk assessment will not be declined without this, but it may be added as a comment. Your GSL or DESC and DC will recieve a copy of the decision along with any other comments. 
  3. Consider the COVID Code, if you’re not sure what this is, please see our guide above. 
  4. Ensure you have enough First Aid cover and and leaders have read the updated guidance on how to handle First Aid (including CPR) during the pandemic
  5. Leaders must have an in date safety and safeguarding training module. 
On 6th July 2020, The Scouts moved our readiness level to amber.

From today (6 July), the rules in England have changed and we are moving to the Amber readiness level, alongside the rest of the youth sector.

This means for most Scouts in England you can now organise COVID-19 safe face-to-face activities outdoors only with a maximum group size of 15.

Please note that:

  • Leaders need to be included in this maximum group size number.
  • No young person or adult volunteer can move between different groups of 15 on the same day.
  • This is for all Sections except for Scout Network, as the rules cover under 18s only. Scout Network must follow the same rules as adults in social settings.


  • No face to face activity can take place until you have done all the preparations to ensure a safe return, and these written risk assessments and plans have been approved locally.
  • Residential activities and international trips are not currently permitted.
    Read all the guidance and steps that need to be taken before any face to face activity can resume.

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